When materials are received by borrowers, the duplicate loan invoice (enclosed with the specimens) should be signed and returned immediately to the AgWA Insect Collection. Each loan is given a unique number, to be used in all correspondence referring to the loan.

Loans are made for a stipulated period of time, maximum of five years, and may be extended in appropriate circumstances upon written application to and approval by the AgWA Insect Collection. The AgWA Insect Collection reserves the right to recall any of its material at any time.

Loans are not transferable and may not be relocated without prior written approval from the AgWA Insect Collection.

Borrowers should not assume that they can retain any specimens unless prior permission is obtained, though permission is usually granted upon request. The following should always be returned unless specifically exempted: all primary types and secondary types.

Specimens on loan will have an AgWA Insect Collection database number label, this label must be left on the specimen.

Borrowers who wish to dissect any specimen are required to do so in such a way that the specimen suffers the least possible damage, and must ensure that parts dissected out are correctly preserved and associated with the rest of the specimen. Specimens destroyed in order to do genetic analysis are considered as "gifts", but sequence data should be returned to the AgWA Insect Collection in some form (publication or otherwise).

Borrowers should attach determination labels to every specimen returned.If this is impractical, the material returned should be arranged to show clearly to which specimens a given determination applies.Borrowers should consent to printed labels, citing the borrower(s) as authority, being attached to such specimens after their return to the AgWA Insect Collection. Alternatively, if the borrower has made a specimen-level databased inventory, the AgWA Insect Collection should be given a duplicate of the database file to incorporate into the AgWA Insect Collection database.

The AgWA Insect Collection does not normally serve, at present, as a repository for primary types. If the borrower has in mind a specific repository, then this should be communicated to and agreed upon by the AgWA Insect Collection. Given this, it is requested that the repository be explicitly designated in any publication involving our holdings, noting that this may be only temporary. We are hoping to upgrade our facilities, so we may reconsider housing types here at AgWA Insect Collection again.

Acknowledgment in any paper resulting from the study of materials borrowed from the AgWA Insect Collection would be appreciated as well as a reprint(s) of such paper(s).